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Attendance

School Attendance:

Picture of a lady and a gentleman in blue cap and gown, with a caption "Don't Give Up on your Future. Every Minute Counts!" Attendance in school and participation in class are essential parts of a student’s academic achievement and the teaching-learning process. Regular attendance at school is mandatory and develops patterns of behavior essential to success in life. All students are expected to attend school regularly and are expected to arrive on time. Daily attendance is directly linked to student achievement. Absenteeism critically impairs the ability to be successful in school.

The responsibility for school attendance will be that of the home. Parents or legal guardians have the responsibility for ensuring that students attend and remain at school daily. State law also prohibits any person from encouraging, enticing, or counselling a child to be unlawfully absent from school. Policy 4400 may be viewed at the CCS website.

To achieve an efficient and workable program regarding student attendance, the following procedures will be implemented:

A. Once a student has arrived on campus during the school day, the student becomes the responsibility of the school.

B. In order to participate in special school events, in athletic contests, drama productions, musical productions, etc., the student must be present for one-half of the school instructional day. Students absent on the day of school events will not be allowed to practice or participate in that activity. It is the responsibility of the sponsor or coach to be aware of the attendance of his/her students.

C. The homeroom teacher, classroom teacher, and the school office will keep daily records of attendance, check-ins, check-outs, and early dismissals. If a student is absent after the 3rd absence, the teacher will call a parent. When the student is absent 10 days, a referral will be made to the Social Worker who will take appropriate action. If the situation is not corrected, appropriate action will be necessary. Classroom attendance will be recorded on each report card.

D. Students who are absent ten consecutive days without notifying the school will be dropped from the roll. Students under the age of 16 will be considered truant and turned over to the District Attorney’s Office.

E. All student absences will require a note from a parent/guardian, explaining the reason for the absence. Any extended absences will require satisfactory evidence of the excuse. According to state law, a student must be in attendance for a minimum of 90% in each class in order to earn a unit of credit. State Board of Education Policy TCSL 000,002,003 and Cumberland County Policy 4400.
Students can miss no more than 9 days in a semester class and no more than 18 days in a year-long class.

LAWFUL ABSENCES:

1. Illness or injury: prevents the student from being physically able to attend school.

2. Quarantine: isolation of the student as ordered by the local health officer or by the State Board of Health.

3. Death in the immediate family: a death of a member of the immediate family of the student. For the purposes of this regulation, the immediate family of a student includes, but is not necessarily limited to, grandparents, parents, brothers, and sisters.

4. Medical or Dental Appointments: medical or dental appointment of a student and approval of the appropriate school official is gained prior to the absence, except in the case of an emergency.

5. The court or Administrative Proceedings: attendance of a student at the proceedings of a court or an administrative tribunal if the student is a party to the action or under subpoena as a witness.

6. Religious Observation: tenets of a religion to which a student or his/her parent adhere, require or suggest observance of a religious event. The approval of such absences is within the discretion of the local board of education, but approval should be granted unless the religious observance, or the cumulative effect of the religious observances, is of such duration as to interfere with the education of the student.

7. Educational Opportunity: a valid educational opportunity, such as travel. Approval must be granted by the principal prior to the absence.

a.For college visits: Student must submit written proof from the college visited.

8. Pregnant or Parenting Student: due to pregnancy and related conditions or student parenting, when medically necessary.

In addition, a student whose parent or legal guardian (a) is an active duty member of the uniformed services as defined by policy 4050, Children of Military Families, and (b) has been called to duty for, is on leave from, or has immediately returned from deployment to a combat zone or combat support posting will be granted up to five additional excused absences upon approval by the superintendent or designee to visit with his or her parent or legal guardian.

In the case of excused absences and out-of-school suspensions, the student will be permitted to make up his or her work in accordance with policy. The student is responsible for finding out what assignments are due and arranging a time with the teacher to make up assignments missed during class time. (Policy 4400, Section B)

“REQUEST FOR ABSENCE” form is available online at the school homepageAn image of an apple with hand print with a caption "Attendance Works". It also says Advancing student success by reducing chronic absence. or may be picked up in the front office.

UNLAWFUL ABSENCES:

1. A student’s willful absence from school with or without the knowledge of the parent.

2. A student’s absence from school for any reason other than those listed under “Lawful Absences”.
Parents who refuse to comply with the health regulations of a community, such as compulsory vaccination, thereby causing a student to be excluded from school, or parents who permit a student to stay at home or to be employed in any way contrary to the Child Welfare Law, shall be responsible for the nonattendance of the student.
The Board Policy for student attendance further incorporates by reference any additional rules and regulations of the State Board of Education governing compulsory school attendance and student accounting.

“Every Minute Counts from Start to Finish”

Why Attendance Matters: Better grades, better job, stay out of trouble, graduate!

MAKE-UP ASSIGNMENTS:

Make-up of any missed assignments by an elementary, middle or high school student attending school on a regular schedule must be completed within five school days of the student’s return to school. Make-up of missed assignments by a high school student on a 4 x 4 schedule must be completed within three school days of the student’s return to school.

If the teacher is unable to give a student the original assignment as makeup work, then the teacher shall provide an alternative but comparable assignment to be completed by the student. A teacher may allow for an extension of makeup assignment deadlines in the case of valid, extenuating circumstances. (Policy 4400, Section D) 27

EXCESSIVE ABSENCES:

The parent/guardian of his/her student who has been absent five days in a class (lawful or unlawful) will be notified by mail of the absences that he or she may be in violation of the Compulsory Attendance Law and may be prosecuted if the absences cannot be justified under the established attendance policies of the State and local boards of education.

TARDY TO SCHOOL/CLASS:

All students are expected to arrive to school and to class in a timely manner. A student, who arrives after the late bell rings, is considered tardy. Keep in mind that 4 tardies will result in Administration taking disciplinary actions.
Tardy begins immediately following the ringing of the late bell:

  •  1st Tardy – Teacher will give student a warning.
  •  2nd Tardy – Teacher will call parent and/or assign detention
  •  3rd Tardy – Teacher will assign detention (minimum 1hr)
  • 4th Tardy and beyond – Teacher will refer to administration

CHECK-IN POLICY: (First Period only)

Students checking in after 8:30 a.m. will be coded as unexcused, unless documentation of a lawful excuse is submitted or the student’s custodial parent/legal guardian signs them in.
A student may check-in excused with valid documentation of a professional appointment (i.e., doctor, dentist/orthodontist, lawyer, court/legal note).
Students late to school other than the above reasons must be checked-in by the parent/legal guardian only. All other check-ins will be considered unexcused unless approved by Administration. A student who accumulates three or more unexcused check-ins he/she is subject to disciplinary action by administration.

CHECK- OUT POLICY:

In order to protect our students, all parents, legal guardians, or emergency contacts must provide a photo ID in order to check the student out of school (NO Exceptions).
For students that drive to school; if you must leave early for an appointment, a written note by your parent or legal guardian must be presented to the Attendance Office Clerk before the school day starts. No check-outs can be done through a phone call. Check-outs will not be permitted after 3:15 p.m., unless documentation of a professional appointment can be
provided.

EARLY ARRIVALS:

NO STUDENTS SHOULD ARRIVE TO SCHOOL PRIOR TO 7:45 AM.  Students arriving at school between 7:45 am and 8:20 a.m. must report immediately to the gym or cafeteria. Only students eating breakfast report to the cafeteria; all others report to the gym. At the ringing of the bell, students will then go to their lockers and directly to class.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

The Family Educational Rights and Privacy Act (FERPA) is a federal law that governs the maintenance of student records. Under this law, parents of students or students (if they are at least 18 years of age) have both the right to inspect records kept by the school about the student and the right to correct inaccuracies in the records. Access to the records by persons other than the parents or the student is limited and generally requires prior consent by the parents of the student. (Cumberland County Policy 4700)
[Complaints about failures of the Cumberland County Schools to comply with the Family Educational Rights and Privacy Act may be made, in writing, to FERPA
Office, Department of Education 330 Independence Avenue, S.W., Washington, D.C. 20201.]

SECTION 504/ AMERICANS WITH DISABILITIES ACT:

No otherwise qualified individual with a disability shall, solely by reason of his or her disability, be excluded from participation in, be denied the benefits of, or be subject to discrimination from any program or activity of the school. Qualified disabled students are entitled to a free appropriate public education. Disabled persons who believe they have been subjected to discrimination on the basis of disability may appeal to the person in the school designated to hear said grievances. If still unresolved, grievances may then be appealed to the school district ADA/Section 504 Coordinator: (Cumberland County Policy 1710/4021/7230)
Cumberland County Schools
P.O. Box 2357
Fayetteville, N.C. 28302
Phone: 678-2430
www.ccs.k12.nc.us

CHANGE OF ADDRESS:

Any student who changes his/her address or phone number must immediately inform the Counseling Center Secretary. Student’s Parent/Legal Guardian must provide proof of a change of address.
Acceptable proof includes:
1. Buying
a. Deed of Trust
b. Current monthly utility bill/statement (i.e., electric or gas)
c. Proof that you have vacated your previous residence
2. Renting
a. Rental/Lease agreement from a company: signed by agent with phone numbers & address of agent
b. Renting from an individual – notarized statement with full name, address, & phone number of individual
c. Current monthly utility bill/statement (i.e., electric or gas)
d. Proof that you have vacated your previous residence

 

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Published by Betty Houghtaling on November 19, 2019